Share Content - Files, Application/Screen, Whiteboard, Breakout Rooms and Polls
Introduction
Share Content allows a Moderator to upload content for display at any point during the session. The Content Editing tool allows for annotation of shared files during a session.
Tip: Moderators can open a session at any time prior to its release and pre-load the files they want to share. These files stay in the session until deleted by a moderator and can be reused.
Supported Files
Moderators and Presenters can upload GIF, JPEG and PNG images, PDF files, or PowerPoint presentations of 60MB or lower to a session. Moderators can also upload multiple presentations, however the total size allowed is 125 MB or lower for any particular session.
As part of the upload process, Blackboard Collaborate Ultra will convert PowerPoint slides into static images. Animations and transitions will be lost during this process.
Tip: The upload and conversion process can take some time to complete. For this reason, we recommend uploading large files in advance of the actual session.
Tip: We typically see issues with users attempting to upload large PowerPoint files (over 60MB). Using large, un-optimised images in slides can make a PowerPoint larger than it needs to be. Consider compressing the images in your slides to reduce file size. To do this:
Select any image in the PowerPoint file you’re going to upload.
Select Picture Format from the menu in PowerPoint.
Select the Compress Pictures button.
Select the Picture Quality from the dropdown menu that appears e.g. Print 220 ppi.
Ensure Delete cropped areas of pictures is selected.
Choose to perform this action on the selected image(s) or all of them.
Select
(Alternatively, convert the PowerPoint file to a PDF. This is usually enough to reduce the file size so that the document can be uploaded to Blackboard Collaborate Ultra).
How to Share a File
Uploading a file for sharing
To upload a file to Blackboard Collaborate Ultra for sharing:
Select the Collaborate Panel button.
Select the Share Content icon at the bottom of the panel.
Select Share Files link under Primary Content.
Upload files by dragging-and-dropping them (in supported browsers) onto the Add Files Here box.
Alternatively, select the Add File Here button to open a file dialogue box and select the file(s) you want to upload.Blackboard Collaborate Ultra will begin converting the file.
When Blackboard Collaborate Ultra finishes converting the file it will become available for sharing in the Share Files list.
To delete a file from the Share Files list, select the ellipsis icon to the right of the file name and choose Remove File from the drop-down menu that appears.
Share an uploaded file
To share the file(s) you’ve uploaded the Share Files list:
Choose one of the available files by selecting the title.
Select the Share Now button at the bottom of the panel.
Select the slide or page you wish to display from the Navigate Slides panel to begin the share. The selected slide will appear in the Media Space and be displayed to all Participants.
Once a file is being shared, moderators and session presenters can see what file is currently being shared and move between uploaded files without stopping the file share.
Navigating Shared Files
Navigation tools will display below shared files that include multiple pages, such as PowerPoint slide decks, or PDF files, allowing the Moderator or Presenter to navigate forward and backward through the various pages of the file.