How to Complete Online Enrolment

Introduction

Now that you have accepted an offer of a place on a programme, or you are a successful returning student, your status in the University's Administration system changes to EL (Eligible to Register).

In order to proceed and receive access to your learning materials and University systems you will need to complete Online Enrolment which changes your status to RE (Registered). This is an important distinction as only registered (enrolled) students receive access to University systems such as Blackboard.

Sponsor Information
If your employer, a government agency or any other organisation apart from the Student Loans Company is paying your fees, IT IS VITAL that you first read the Sponsor Information section BEFORE beginning registration.

Tip
Detailed instructions for completing Online Enrolment can be found on this page: https://www.ulster.ac.uk/uuconnect/guide/how-to-register/enrolment-and-registration

Important
Please remember that having successfully completed online enrolment does not mean instantaneous access to Blackboard. Module choices must to be migrated to the Student Record system from which Blackboard takes its data feed. You should gain timely access to your course which typically commences on the first day of each semester, each academic year.

Instructions for Online Enrolment

Login screen

Go to the Online Enrolment Login page at: https://webapplications.ulster.ac.uk/ole/
You will be asked to enter your Username and PIN number.
Your Username is your B number e.g. B0012345 and your PIN will be sent to you by e-mail (only for new students, returning students already have their B number and Pin details).

Welcome screen

The welcome screen explains the outcome of Online Enrolment and sets out the University's conditions.
You must select 'Agree and Proceed' to continue.

Tip
You can move back and forth within Online Enrolment at anytime. For your convenience, you can partially complete Online Enrolment and return later to fully complete. Please note however, that you must fully complete Online Enrolment to become an enrolled/registered student with access to University resources.

Programme Details screen

The Programme Details screen allows you to confirm your programme of study details.

Confirm that your programme details are correct.
If they are correct, select the check box next to the statement, "I confirm this programme of study is correct".
Select the "Next Stage" button to continue.

If your Programme details are incorrect in any way, for example, if you are transferring onto another programme, or if you do not intend to attend your placement year and wish to progress to the final year of the programme instead:

Select the "Contact Registry" button.
Enter your Email address, contact telephone number and a brief message detailing the required amendment.
Select the "Send" button.

An email will be sent to the Registry Office and you will be notified of the Programme amendment within 48 hours. At that stage you should be able to log on to Online Enrolment again and complete as normal.

Personal Information screen

On the personal information screen you will be asked to supply - amongst other things - term and home time address's and emergency contact details.

Complete each subsection of the Personal information screen.
As you complete each subsection an green tick icon will appear next to each.
Once completed, select the "Next Stage" button to continue.

Module Selection

There are four sub-stages within the module selection stage of online enrolment (though not all students will need to go through all of these.) All students, except research students, should enrol on at least one module. Students taking modules in the second semester MUST select these at enrolment at the start of the academic year. Students have two weeks at the start of each semester in which to add or drop modules.

Part-time students are reminded that University Regulations stipulate that part-time students may take no more than a maximum of 45 credits in semester 1, 45 in semester 2 and 20 in semester 3 (subject to course regulations). Students are responsible for ensuring that they do not exceed this study load.

NB Some students, for example research students, who do not normally take modules, can proceed to Stage 4 (Fees) of online enrolment after confirming that they are not taking any modules.

Mandatory Modules screen

If there are mandatory modules on the year of the course on which you are enrolling, these will be listed. Please ensure that each of the modules you are taking has a tick in the box beside the module. If there are two options available for a module code, please ensure you have selected the one with the right campus/semester (see note below).

Please note: If there are only optional modules on the year of the programme you are taking then you will not be presented with the Mandatory Modules screen.

Optional Modules selection screen

Any optional modules available on your programme are listed in this part of Module Selection.

Please note: If there are only mandatory modules on the year of the programme you are taking then you will not be presented with the Optional Modules screen.

Please tick the box against each of the optional modules you will be taking.

Additional Modules selection screen

If you have no compulsory modules, or need to enrol in additional modules, you will have to search for and select these modules.

If you know the CRN (Course Reference Number) of the module, select "Find Module by CRN".
If you do not know the CRN select "Search for Modules".
Once you have selected all your modules, select the "Save and Continue" button to continue.

Confirm Module selection screen

This screen enables you to review your module choices. You may be prompted to delete/add modules if you have selected too many/not enough credit points for your specific mode of attendance.

If you wish to drop any of these modules or to add others you can do so using the "Edit Modules" button.
Once you are satisfied that your choice is correct click "Confirm and Proceed to Next Stage".