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In the Course Content page you can create a collaborative document by embedding files from Office365. Collaborative documents provide an opportunity for students to work together on one file which has been created and embedded from Microsoft OneDrive.

Adding new content to Course Content area

  1. Within the Course Content window, hover your mouse where you wish to add the new collaborative document and select the (purple) + icon. Select +Create

Course content view, context menu, create highlighted

  1. From the Create Item menu, select Embedded Cloud Document.

Collaborative document.png

The first time you create an embedded cloud document, it takes some time to initialise. You will be asked to check back after some time.

  1. This information dialog usually only appears the first time you attempt to upload an existing document.

Screenshot 2024-09-23 at 14.53.55.png

  1. The next time you select Embedded Cloud Document, your OneDrive files will be available for you to choose from.

Screenshot 2024-09-23 at 15.21.46.png

  1. Choose the file you wish to upload by clicking the radio button to the left of the filename. Then click Select.

Screenshot 2024-09-23 at 15.26.59.png

  1. Enable Class conversations if this is needed.

  2. Click Save.

Screenshot 2024-09-23 at 15.29.12.png

  1. Your collaborative document will be embedded in the content area.

    1. Make the document visible for your students to work collaboratively (1)

    2. Remember to click Refresh before editing the document to ensure you update the document with any changes made by others (2)

    3. To begin to work on the document, click Edit document (3)

Areas in collaborative doc.png

Checking content accessibility

When you add or create new content, use Student Preview to see how it appears to your student. Check your documents and other files using the built in Ally (Ultra Accessibility Checker).

Each time you create or add new content, use Ally to ensure your content is as accessible as possible, ensuring inclusivity and meaningful engagement for all learners.

Ally scans resources and provides advice on how to increase the accessibility of documents. It offers explanations about potential issues and offers quick fixes to address them, making your content more accessible.

The Ally accessibility indicator (or score) appears to the right of each content item. The score displays as a dial in different colours ranging from red (low 0%-30%) through to green (perfect 100%).

Module content in Ally with accessibility indicator and icon

The Ally accessibility indicator takes some time to appear after you upload or create content.

To open instructor feedback, select the Accessibility indicator. Follow the steps in front of you to go step-by-step. Select All issues to see every issue in the file and decide what issues to fix first. Once fixed the document can be easily replaced within the VLE.

Detailed information about Ally can be found in the Blackboard Ally support pages.

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Centre for Digital Learning Enhancement
ulster.ac.uk/learningengancement/cdle